Your new company

An overseas bank is seeking an Assistant Vice President overseeing administration and facilities.

Your new role

• Follow company guidelines and instructions from supervisors to fulfil responsibilities in Office Administration and Facilities Management:

• Ensure workplace safety facilities' compliance, including coordinating with the Building Management Office.

• Oversee office maintenance, Audio & Video system setup, and room arrangements.

• Manage office equipment, room bookings, and vendor coordination for setup, maintenance, and inventory checks.

• Handle IP phone and voice recording systems, conducting regular checks on voice records.

• Handle various Office Administration tasks such as managing office supplies, procurement, and office relocation projects.

• Conduct fixed asset checks and prepare monthly fixed asset reports.

• Maintain telephone assignment records and update floor plans.

• Assess and oversee the adherence to operational procedures based on Head Office protocols and local regulations.

• Supervise centralised mailing operations, liaising with external vendors for document deliveries to ensure timely dispatch to third parties.

• Offer administrative and operational assistance to affiliated companies and branches as required.

What you'll need to succeed

• Associate degree holder or above in related discipline.

• 6 years or above in facility Management and Office administration.

• Track experience in leading a team of tea ladies/ messengers/ drivers.

• Experience in the banking industry/ sizeable corporate corporations is a plus.

• Proficiency in both spoken and written English and Cantonese.

• Good command of Microsoft office, including Word, PowerPoint, Excel, and Access.

• Knowledge of using AutoCAD is preferred.

What you'll get in return

• 16+1 AL

• Medical insurance coverage

• Discretionary bonus

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or Contact Charmaine Wong via email charmaine.wong@hays.com.hk